How to obtain an extract from the Land Registry via ‘Diyu’

Obtaining an extract from the State Register of Real Rights to Immovable Property no longer requires a personal visit to government offices. Much of the information about your own property can be obtained online using government e-services.

What is an extract from the Property Register

An extract from the State Register of Real Rights to Immovable Property is an official electronic document containing information about:

• the property owner;
• the type of right (ownership, lease, mortgage, etc.);
• the date of state registration;
• the property’s registration number;
• any encumbrances or restrictions.

The document is legally binding and is generated directly from the state register.

When is an extract required

An extract may be required when:

• the purchase or sale of a flat, house or plot of land;
• settling an inheritance;
• drawing up a deed of gift;
• obtaining a loan secured against property;
• legal disputes concerning ownership rights;
• verifying information about one’s own property.

Banks, notaries and government bodies also frequently request this document.

Can I obtain an extract via ‘Diyu’

Yes. Provided they have electronic identification, users can request the information online without visiting a Centre for Administrative Services or a notary.

To do this, you must:

• log in to the ‘Diya’ app or portal;
• verify your identity using Diya.Sign or BankID;
• search for the required property;
• pay the administrative fee (if applicable);
• receive the electronic document.

The service is available 24 hours a day.

Step-by-step guide

Step 1. Log in

Log in to the portal or the ‘Diya’ using one of the electronic identification methods.

Step 2. Select the required service

In the e-services catalogue, find the service relating to obtaining information from the State Register of Real Rights to Immovable Property.

Step 3. Enter the required details

Depending on the search method, the system may offer to search for property:

• by address;
• by land parcel cadastral number;
• by property registration number;
• by owner details (in cases provided for by law).

Step 4. Pay the administrative fee

After verifying the details you have entered, the system will prompt you to make an online payment by bank card.

Step 5. Obtain your extract

Once your request has been processed, the electronic document will be available for download in PDF format. You can save or print it if required.

What information is included in the extract

Depending on the specific property, the document may contain:

• the property’s address;
• the property’s specifications;
• floor area;
• information about the owner;
• date of acquisition of title;
• form of ownership;
• details of encumbrances;
• details of mortgages, seizures or other restrictions.

How much does it cost to obtain an extract

Information from state registers is provided subject to an administrative fee, the amount of which is set by law and is subject to change. The current cost is displayed directly when submitting a request via the online service.

Why a property might not appear

Sometimes users cannot find the property they are looking for. This may be due to several reasons:

• the title was registered before the electronic register was established;
• the information has not yet been transferred to the State Register;
• an error was made when entering the address or cadastral number;
• The title has not yet been duly registered.

In such cases, it is recommended that you contact the state registrar, the Administrative Services Centre (CNAP) or a notary.

What to do if the information in the extract is incorrect

If the extract contains errors or certain details are missing, you must:

1. check that the data entered is correct;
2. contact the state registrar;
3. submit an application to correct the technical error;
4. if necessary, take the matter to court to protect your rights.

In complex situations, it is advisable to seek the assistance of a lawyer, who will help establish the cause of the error and prepare the necessary documents.

When to consult a lawyer

Legal assistance will be useful if:

• there is no information about your property in the register;
• a dispute has arisen regarding ownership;
• an unlawful encumbrance has been identified;
• unlawful state registration needs to be revoked;
• property documents need to be reinstated.

A specialist will help you assess the situation, prepare an application to the state authorities or represent your interests in court.

Conclusion

You can now obtain an extract from the Land Registry via ‘Diyu’ quickly and without having to visit government offices in person. The online service allows you to promptly check property details, confirm ownership and obtain an official electronic document. However, if errors or missing entries are discovered during the check, or if any disputes arise regarding the property, it is advisable to seek professional legal assistance in a timely manner.

Frequently Asked Questions (FAQ)

Is the electronic extract legally binding?

Yes. An electronic extract is generated directly from the State Register of Real Rights to Immovable Property and is an official document.

Is it possible to obtain an extract without visiting the Administrative Services Centre?

Yes. Provided the service is available, you simply need to use the ‘Diya’ portal or app and complete the electronic identification process.

How long does it take to obtain an extract?

In most cases, the document is generated automatically after payment of the administrative fee; however, the timeframe may depend on the operation of government information systems.

If the property does not appear in the register, what should I do?

You must contact the state registrar, a notary or the Administrative Services Centre to check whether the property is registered and, if necessary, to add or correct the details.